9 Best ID Card Printers for Offices, Schools, and Small Businesses

Best ID Card Printers

1. Bodno Magicard Pronto - Best for Small Businesses and Accessories

Bodno is a leading name in the world of high-quality office supplies, and Magicard Pronto is a great example of it. If you are looking to print a low volume of ID cards or need a printer for a small business, this is the ideal choice. It is a good product that comes with a bunch of accessories.

Why Did We Like It?

Well, first off, we were impressed with the number of accessories the printer includes in the package. Other than the printer itself, it comes with 300 PVC cards, a color ribbon, an ID camera, and the required software. That’s not all; it gives you the option to choose between 4 Holo-Kote patterns for the cards to prevent unauthorized card copying.

Moreover, the machine is quite straightforward to use. It has a plug-and-play setup, and there are a USB and an Ethernet port on the device to enable that. The software comes in five versions, each with its own set of upgrades. If you are looking for basic printing, the bronze software allows image browsing, a drag-and-drop interface, and an editor.

In a nutshell, this ID card printer is ideal for printing cards without taking too much time. It is also affordable and has a lot to offer, which makes it quite the steal.

What Could’ve Been Better?

One significant issue with this printer is that the instructions for setting up the device are not clear. Many users have had problems installing various parts of the printer, like the ink roller, which has led to failed ID card printing. We urge you to take time out to understand the instructions.

2. Bodno Badgy200 – Best for Small Businesses and Ease of Use

When it comes to compact ID printing solutions, the Badgy200 continues to prove why Bodno remains a trusted name for office and organizational needs. This complete bundle is designed to deliver professional-grade ID cards quickly and efficiently, all in a small desktop footprint.

Why Did We Like It?

What stood out immediately was the simple user experience—the Badgy200 comes with plug-and-play functionality and includes Bodno Bronze Edition software compatible with both Windows and macOS, making it perfect for beginners and small teams alike. The printer can produce full-color, edge-to-edge cards in just 38 seconds, which is ideal for small businesses, schools, or clubs that need moderate but consistent output.

The bundle also includes a 100-card input tray, a YMCKO color ribbon, and a webcam for photo capture—so you're ready to start printing right out of the box. Its compact design fits neatly into most workspaces without sacrificing performance. Like other Bodno offerings, this model is backed by a two-year warranty and is supported by Bodno’s highly rated US-based customer service team.

What Could’ve Been Better?

While it's a capable printer for most uses, it’s worth noting that the Badgy200 is single-sided only. So, if your business needs dual-sided cards regularly, this might not be the best long-term solution unless paired with manual duplexing or an upgraded model.

3. Bodno Fargo DTC1250e - Best for Professional Cards and Speed

With each one as good as the next, it was tough for us to pick just one Bodno printer to review. That is why next on the list is the Fargo DTC1250e. This one is a bit higher up in the price range compared to the previous ones, but worth the money.

Why Did We Like It?

Much like the other Bodno printers on the list, this one comes with a full set of accessories as well. It has 251 PVC cards that are perfect for printing professional cards in no time. Additionally, it has an input capacity of 100 cards and can print 30 at a time. With only 16 seconds per card needed, this is great for bulk printing.

Besides ID cards, it is great to print any type of card, like healthcare and loyalty cards, because of its bulk printing ability. Another significant aspect is that everything that comes in the box is all you need, and a three-year warranty covers it. 

This particular unit includes bronze software that offers features like image browsing, drag-and-drop, and a photo editor. However, you can also pick the silver software, which has a few more upgrades, such as password protection.

What Could’ve Been Better?

Overall, this is an excellent buy as it has all the essential features needed for high-quality card printing. The only issue is that, like most Bodno products, it’s a bit pricey. Moreover, it only allows single-sided card printing.

4. Bodno Badgy200

Like the Magicard Pronto had an updated version, Bodno manufactured the Badgy200, which is like an upgrade from the Badgy100. It has some improved features but maintains being in the low-mid price range. Moreover, it is a compact machine that can print cards with utmost perfection.

Why Did We Like It?

The Badgy200 is a small, lightweight machine ideal for small businesses; what’s not to like? One of the best things about this device is that it works just as efficiently as any high-end device, but for more than half the price. The printer comes in a box containing everything a small to medium-sized business needs to start printing.

In the box, you will find 100 PVC cards (which is an upgrade from 50 cards in the Badgy100 kit). Additionally, it has a 25-card input capacity and a printing speed of 38 seconds per card. If you need a printer to shell out about 1000 cards per year, this is the one to consider. 

Even the bronze edition of the Bodno software is easy to understand and gives access to many templates used in various cards.

What Could’ve Been Better?

Functionality-wise, it works efficiently. However, setting up the printer is a bit challenging. Unlike other Bodno products, users seem to have trouble getting the ink ribbon to calibrate with the device. However, it’s a minor issue that the responsive customer support team can solve.

5. Fargo HDP5000

If you are looking for a high-end ID card printer, we recommend checking this one out. The Fargo HDP5000 is a compact yet efficient printer with a ton of features. It is an excellent product for small to medium-sized businesses and can print a variety of cards.

Why Did We Like It?

Straight off the bat, we were impressed with the variety of colors, templates, and shades it has to offer. This printer gives you the flexibility to creatively experiment with how the card should look. Although this is for single-sided prints, you can opt for dual-sided printing as well.

The device’s printing speed is 20 seconds per side, and the input capacity is 100 PVC cards. This is particularly beneficial for businesses with an urgent demand for cards in bulk, like libraries and clubs. In addition to this, it has an inbuilt USB port, an Ethernet port, and an easy-to-read LED screen.

We were pretty impressed that the printer can encode data, making it ideal for printing contactless cards and magnetic stripes. The accompanying software is user-friendly, with many templates to choose from. Plus, you can create and save designs using your photos and logos.

What Could’ve Been Better?

Finding something wrong with this printer was an arduous task. And, (much to our relief) we failed. However, we are concerned with the price. Plus despite being high in the price range, it is more suited for small-scale use only. 

6. Evolis Primacy PM1H0000RD

Next on the list is the Evolis Primacy printer, which is quite similar to the Fargo HDP5000 printer. This one, too, is an excellent buy for small to medium-sized businesses with mid-range volumes of printing to deal with. It comes with a box full of accessories, which are all you need to operate the printer.

Why Did We Like It?

If you are a small-sized business and do not want to hire an external vendor for printing, this printer is worth considering. The Evolis Primacy printer offers high-quality dual-sided color printing. Each side takes about 23 seconds to print, and the printer has a 100-card capacity. 

Additionally, the printer comes with a color ribbon and design software compatible with most operating systems. If you are looking to make library or membership cards that need barcodes, the Evolis software has 20 templates to choose from. Moreover, it also has many design templates for all types of cards.

You will appreciate that the printer is easy to use, thanks to USB and Ethernet ports and a simple design. Plus, the setup is pretty simple as a member of the support team walks you through it.

What Could’ve Been Better?

Among the glowing reviews regarding this printer, it was challenging to find something wrong. However, we did find the font colors to be a bit different from what we picked. It is not a massive difference, but took us by surprise. 

7. ID Card Pros ID Maker

If you are looking for an efficient printer that prioritizes security over design, then take a look at this one. The ID Card Pros’ ID maker can print professional-quality cards with heightened security. Let’s have a look at some of the other features this printer has to offer.

Why Did We Like It?

Regardless of the kind of business, an ID card is a necessity. In some places, it only gives access to the workplace, but for some, it is a doorway to sensitive information meant for their eyes only. This is why this printer is so popular, as it considers the security aspect of ID cards.

The company knows that low-quality ID cards do not perform with consistent efficiency. This is why it produces high-quality cards that are clean and crisp. Additionally, it takes about 30 seconds to print each side, making it easy to print at a faster rate. 

The best part is that it has four holographic overlays, which can add an extra layer of security to the card. Not only does this reduce the chance of forgery, but the printing is done in a clean manner that does not hamper your personal information that’s printed.

What Could’ve Been Better?

While this is a popular printer in the industry, it does seem to have some minor flaws. First of all, the software is not compatible with MAC, which is not a big issue but quite surprising. And secondly, it is not great for bulk printing since each card has to be put in manually. 

8. Fargo DTC4250e

Next on this list is yet another Fargo printer, only this time is a bit more heavy-duty. The Fargo DTC4250e is aimed at commercial use and hence has a sleek design meant to suit offices. It produces high-quality cards with clean text and accurate colors that help print logos for brands.

Why Did We Like It?

In our opinion, this is quite the printer to consider for commercial use. It has many features that are aimed at benefiting large workplaces and people. Since security is a big concern in most companies, this printer takes care of that. It can encode, create, and secure any data that is needed when creating personalized ID cards.

We were also impressed that despite catering to bigger businesses, it consumes less energy and uses eco-friendly refill ribbons. Moreover, the machine can be password-protected, which helps keep information secure. That’s not all; it has an input of 200 PVC cards and an output of 100, which makes it great for bulk printing.

Other than the features mentioned above, the printer has some standard features like easy-to-use software with various templates and designs. It is also straightforward to use as it has a smart screen that displays the necessary information.

What Could’ve Been Better?

This Fargo printer is very highly recommended by many businesses that see mid-range volumes of printing. And although it meets all expectations in terms of quality, it does not have a camera. It is not a necessity, but the inclusion can make things more convenient.

9. Bodno Zebra ZXP Series 3

And finally, we have the Zebra ZXP printer by Bodno. For low/medium range volumes for printing, this is the ideal product to consider. It can produce high-quality cards with clean designs that are easy to read. Moreover, it is very beginner-friendly and easy to use. Let’s have a closer look.

Why Did We Like It?

This is an excellent investment for small businesses looking for a high-end printer. The color quality is rich, and the ribbons are very easy to install. All you need to do is load them into the printer, and it’s ready to be used. This is very convenient when replacing the color ribbons as well.

Moreover, the machine is relatively fast and does not jam when printing. It takes close to 6 seconds for monochrome cards, and color, it’s 20 seconds. The printer comes with 200 PVC cards with an input capacity of 100 and an output capacity of 45. It is the perfect printer for library and club cards.

Lastly, the printer can automatically print on both sides. So printing company ID cards or transport ID cards is much more manageable when this is around. Additionally, it comes with software that helps the printing process.

What Could’ve Been Better?

One consistent complaint with the printer is the software. Many users felt that the software is a bit disappointing since it does not have many features. To avoid this, we recommend getting the silver edition of the software. Also, a MAC driver needs to be downloaded before using the software.

Best ID Card Printers Comparison Table

Buying Guide For The Best ID Card Printer

Now that we are done with the product reviews, let’s talk about why we chose these. 

When buying ID card printers, there are certain factors to look out for. The printers in this list meet most of those factors, which is why they have been featured. If you’re wondering what those factors are, we are here to tell you just that.

So, buckle up, and let’s dive into it!

Speed

One of the most critical factors to look at is the speed at which the printer can generate output. The only thing worse than not having any printer is to have a printer that cannot keep up with the number of cards required. 

Ideally, you should be looking at about 5-7 seconds for monochrome printing and 20-30 seconds for color prints. However, it is entirely dependent on the kind of volume you will be seeing, and based on that, you can zero in on the speed.

Print Quantity

This factor is closely related to speed. The main aim is to have a printer that can keep up with the requirements. 

The best thing to do is get an idea of how many ID cards you could be printing. Will the volume be low, like it is for loyalty cards, or high, like it is for company ID cards? Calculate beforehand and then pick a printer.

Technology

Currently, there are two types to choose from - DTC and reverse technology. Direct-To-Card technology (DTC) is when the image is directly transferred to the PVC card. In reverse technology, the image first goes on a clear film and is then printed on the card using heat and pressure.

They are both popular as they have their own set of advantages. However, DTC is the faster method.

Space

Take a look around the place where the printer is supposed to be. How much space do you have for the printer? Keep that space in mind when looking for one. Plus, since the printer will be used often, it will help keep it in an accessible area.

Color

Some printers come with a YMCKT (yellow, magenta, cyan, black, and topcoat) ink ribbon, and others allow you to print in any color. Figure out the needs of the business and the ID card before picking the printer.

Additional features

Since ID cards are mainly used for security purposes, it is essential to look out for features that can protect your information. If the ID card you intend to print needs to be secure, look for one that can encode, create, and secure data. Also, having a password-protected machine will add a layer of protection.

ID Card Printers FAQ's

Can I print both sides of the ID card using an ID card printer?

Yes, many ID card printers support dual-sided printing. This allows you to print information, images, or barcodes on both sides of the card, maximizing the available space and enhancing the card’s functionality.

Can ID card printers encode smart cards or magnetic stripes?

Yes, certain ID card printers have encoding capabilities, allowing you to encode data onto smart cards or magnetic stripes. This feature is particularly useful for access control systems or cards that require additional security measures or functionality.

Are ID card printers easy to set up and use?

Most ID card printers are designed to be user-friendly and come with intuitive software for designing and printing cards. However, the ease of setup and use may vary between models. Look for printers with straightforward installation processes and user-friendly interfaces if you prefer a hassle-free experience.

What type of cards can be printed with an ID card printer?

ID card printers can print on various types of cards, including PVC cards, proximity cards, magnetic stripe cards, smart cards, and more. The specific types of cards that a printer can handle may vary, so ensure compatibility with your desired card type before making a purchase.

Can I print custom designs or photos on ID cards using an ID card printer?

Yes, ID card printers allow you to print custom designs, logos, text, and even photos on the ID cards. With the appropriate software, you can create personalized and professional-looking cards that reflect your organization’s branding or individual requirements.

Conclusion

Selecting the right ID card printer is about matching features to function—whether you're printing access badges, membership cards, or secure credentials. Factors like print resolution, thermal transfer or direct-to-card technology, smart card encoding, and lamination support all contribute to producing durable, scannable cards that meet professional and security standards. For those working across departments or industries—such as education, hospitality, or administrative services—it's also important to consider the media versatility of your equipment. If your printing needs extend to heavier media types like event passes, custom packaging, or premium business cards, you may benefit from exploring printers designed for cardstock and specialty materials. A helpful resource for that is this breakdown of the best printers for cardstock, which covers high-performing models equipped for thicker paper and creative print tasks.

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